The call for SYMPOSIA and WORKSHOP proposals closed on Oct. 01, 2021. The Scientific Committee will soon finalise the program of symposia, disciplinary sessions and workshops, and a call for abstracts will follow later this year (Dec. 2021). Stay tuned for the call for abstracts.
What are symposia? Symposia are special sessions oriented towards timely research questions / research themes that are of broad interest to the tree-ring community. Symposia will be organised into 1.5-hour oral sessions (divided into 6 x 15 minutes time slots) as well as a poster session. Symposia chairs may decide to block one or two of these time slots to program a group / panel discussion. To submit a proposal for a symposium, you must include:
- A short description of the symposium (300 words)
- Justify the importance of the topic for the tree-ring community (200 words)
- Who will co-chair the symposium (international collaboration is encouraged)
- Names 6 speakers (tentative or confirmed) who would be interested to participate
What are workshops? Workshops are special, hands-on training activities oriented towards the transfer and mobilization of skills in tree-ring research. They are dedicated to all tree-ring researchers, from graduate students to senior researchers. To submit a proposal for a workshop, you must include:
- A short description of the workshop (300 words)
- A brief justification of the targeted audience (200 words)
- Names of all work organisers (international collaboration is encouraged)
- A list of technical requirements (for an in-person meeting)
Complementary information for symposia/workshop chairs
Planning an “in-person” event. We expect the COVID-19 situation will improve over the next year and it will be possible to welcome the international tree-ring community to Montréal for an in-person meeting during the week of June 27-July 1, 2022. The organizing committee is monitoring local and international sanitary rules and travel restrictions, and projections from the Canadian and international health agencies, which will continue to inform our planning. If the feasibility of holding an in-person event changes, an alternate meeting format (e.g., hybrid) may be considered and will be communicated to all stakeholders in a timely manner.
Evaluation process. Proposals for symposia and workshop proposals will be evaluated by the Scientific Committee and assessed according to the following criteria:
- Originality, novelty, and importance of the topic
- Capacity to attract a broad, diverse and inter-disciplinary audience within the tree ring community
- Technical feasibility (for workshops only)
Upon acceptance, proposals may be programed as is, or may be offered the opportunity to merge with other sessions or symposia to avoid redundancies.
Equitable, Diverse and Inclusive (EDI). AmeriDendro2022’s organizing committee seeks to organize an Equitable, Diverse and Inclusive (EDI) event. Therefore, the choice of presenters within each symposium should reflect those principles. Symposia chairs are requested to make a special effort to program talks that reflect the diversity of genders, cultures, disciplines, and experience within the tree ring community.
All presenters will be required to submit an abstract by the abstract submission deadline (announced in November 2021). Only one presentation per presenter will be scheduled.
Chairing a symposium. Symposium chairs will be required to submit a final symposium abstract as part of the call for abstracts. Chairs will be expected to advertise their symposia to the tree-ring community through their professional networks and social media, and ensure that invited presenters submit their abstract before the deadline. Chairs will also be required to review all abstracts submitted to their symposium, and finalise a list of oral and poster presentations.
Please note that AmeriDendro2022 is not able to provide any financial assistance, stipends, free or reduced registration, travel assistance, or paid lodging to symposium organizers and participants.
Contact information. For more information, please contact the organizing committee at firstname.lastname@example.org